Avoid Fair Wear And Tear De-Hire Charges by looking after your Minibus
Fair Wear And Tear plus De-Hire Charges are very important considerations when leasing a Minibus. Maintaining your vehicle and caring for its physical appearance will help to reduce or eliminate De-Hire charges at the end of your contract.
What is Fair Wear And Tear?
Fair Wear and Tear is a term used to describe the acceptable deterioration in the condition of a vehicle due to normal usage. It should not be confused with damage to a vehicle caused by inappropriate use, negligence or impact.
With Minibus Leasing, it is vitally important that you look after your lease vehicle, in order to minimise the possibility of End Of Hire Charges which may be imposed by the leasing company.
What are De-Hire Charges?
De-Hire Charges (or End Of Lease Charges as they are also known) are charges made by the leasing company if your Minibus is returned outside the Fair Wear And Tear guidelines, and is in need of repair or renovation. Basically, your Minibus should be in a condition relative to its age and mileage with no mechanical or visible defects.
Why do we have End of Contract Charges?
End Of Contract Charges are meant to compensate the leasing company if a vehicle is returned in a poorer condition than expected, taking into account its age and mileage. In other words, if the condition of the vehicle cannot be considered Fair Wear And Tear, there is likely to be a charge.
De-Hire Charges are necessary because in setting the monthly rental for your Minibus leasing contract, the leasing company assumed that your Minibus would have a certain value when it disposes of the vehicle at the end of the lease. If you do receive End Of Lease Charges, you may be able to negotiate with the leasing company if you think they are unfair.
How can I prevent De-Hire charges?
Your lease Minibus must be returned in a safe, legal and reliable mechanical condition, capable of passing an MOT test, with all safety features such as parking sensors in working order. It should also have no serious physical damage.
You should thoroughly inspect your Minibus two or three months before it is due for return. This will give you time to rectify any problem you think might be beyond Fair Wear And Tear. Don’t forget to arrange for your personal number plate (if you have one) to be transferred to your new vehicle, as this could take a few weeks.
There are a number of specific things you should ensure to minimise End Of Hire Charges:-
- The Minibus should be in good working order in all respects
- All tyres, including the spare, must meet the minimum UK legal requirements
- There should be no rust or corrosion on any painted area
- Visible dents and deep scratches on body panels should be repaired
- There should be no tears, burns or other damage to the upholstery
- All original equipment must be present and operate correctly
- The exterior of the vehicle should be cleaned to facilitate inspection
- The interior of the vehicle should be valeted and cleared of rubbish
- The Service Book should be date-stamped by an authorised service centre
- The two sets of keys that were originally supplied should be available
- All Documentation including Service Book and Manual should be in the vehicle
What Is Acceptable Bodywork Damage?
What is considered Fair Wear And Tear does vary between leasing companies, so you should check the terms and conditions of your lease provider.
As a general rule, small areas of chipping, including door edges, are usually acceptable, as are slight scratches and abrasions provided primer or bare metal is not showing.
The British Vehicle Rental & Leasing Association (B.V.R.L.A.) has set out an industry Fair Wear And Tear standard to help drivers of leased and financed cars to reduce or eliminate De-Hire Charges.
Vehicle Collection At End Of Contract
Collection of your Minibus will be arranged by your leasing company (usually without charge) at the end of contract, and any obvious damage will be documented.
Very important – It’s best to be present when the Minibus is collected, so you can make sure that you agree with the report on the vehicle condition at the time of collection.